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Scorecards 2.0 FAQs

Scorecard 2.0 FAQs

What are the most important scores for customers?

There is no easy way to determine what scores are most relevant to you, but we would be more than happy to work with you to assess your business needs and translate those into meaningful scorecards.

Which range does the “From” value fall into when using the Numeric (0-100) ranges?

Except for the 0-X range, the “From” value is not included in the scoring scheme ranges. So in the case of:

  • 0 - 50 range, scores 0 - 50 are considered as Red.
  • 50 - 75 range, scores 51 - 75 are Yellow.
  • 75 - 100 range, scores 76 - 100 are Green.
What should CSMs do when a score is red?  

Your Gainsight Admin can set up CTAs (Calls to Action) to trigger based on certain scores. If an action is required when a score turns red, you will receive a CTA in Cockpit.

What’s the relationship between a measure and a CTA?  

Measures and CTAs are independent of each other, but they do interact in two ways:

  1. Measures -> CTAs: Your Gainsight Admin may set up CTAs to trigger based on certain values for specific measures.
  2. CTAs -> Measures: Some measures may set their values based on the status of CTAs (e.g. number of Risk CTAs).
Can data from custom connectors be used in Scorecards?  

Yes, the data looks the same in Gainsight and can be used in Scorecards.

The Scorecard is not very accurate.  

Review the existing measures and adjust the Scorecard to more accurately reflect the health of your customers. Your team should consider:

  1. Adjusting the measures, thresholds, and/or weightings.
  2. Ensuring that there are no data issues with automated measures.
  3. Ensuring that manual measures are being properly updated.
  4. Removing inaccurate measures.
The Scorecard is not actionable.

Set up CTAs so that your team can follow up on certain scores. For example, when customer sentiment is low, you can trigger a CTA to ask the CSM to reach out to the customer to address any issues they are currently experiencing. When customer sentiment is high, you can trigger a CTA to ask the CSM to consider the customer as a candidate for a sales reference. These CTAs can help direct the team to perform actions based on different scenarios.

There are too many measures.  

Having too many measures can be overwhelming for the team and can dilute the value of the most important measures. Review the existing measures and identify the measures that are not critical to your business. Consider removing these measures, especially if they are rarely used.

I have certain scores that apply to some customers but not others.

You can configure multiple scorecards for different types of customers (by lifecycle stage, segment, industry, etc.). First, segment your customers based on the types of scores that you need. Then, design an optimal scorecard for each segment. For more information on how to do this, refer the Create Scorecards article.

About Scorecards

What are the capabilities of Scorecards

Scorecards are built on top of Gainsight's tech stack (MDA). It is built with Gainsight standard Company and Relationship objects. Using Scorecards, you can create Company and Relationship scorecards at one place. Following are some benefits of Company and Relationship Scorecards.

Scorecards
  Company Scorecards Relationship Scorecards
Tech Stack Relational Data Store (Postgres) Relational Data Store (Postgres)
Object Structure Linked with GS Company Object Linked with GS Company, Relationship Object
UI New UI Look and feel of the current UI
Multiple Scorecards Yes Yes
Scheduler (automatic scorecard assignment) Yes Yes
Reporting Scorecard Fact and History in Postgres Scorecard Fact and History in Postgres
Scorecard Mass Edit
  • Previous: UI Views
  • Now: Configure using Report Builder
  • Note: Starting with the 6.22 release, early access to new options for scorecard reports and dashboards, called Scorecard Widgets, will be rolled-out in phases to the existing Horizon Analytics preview phase participants. Scorecard Widgets have enhanced capabilities and tools designed specifically for scorecard data. For more information on Scorecard Widgets or Horizon Analytics, refer to Scorecard Widgets Overview or Horizon Analytics, respectively.

No change. Configure using Report Builder.

Note: Starting with the 6.22 release, early access to new options for scorecard reports and dashboards, called Scorecard Widgets, will be rolled-out in phases to the existing Horizon Analytics preview phase participants. Scorecard Widgets have enhanced capabilities and tools designed specifically for scorecard data. For more information on Scorecard Widgets or Horizon Analytics, refer to Scorecard Widgets Overview or Horizon Analytics, respectively.

Group Scoring Yes Yes
Score Overrides (Exceptions) Yes Yes
Smart Signs No No
How do I access Scorecard Widgets?

Starting with the 6.22 release, early access to new options for scorecard reports and dashboards, called Scorecard Widgets, will be rolled-out in phases to the existing Horizon Analytics preview phase participants. Scorecard Widgets have enhanced capabilities and tools designed specifically for scorecard data. For more information on Scorecard Widgets or Horizon Analytics, refer to Scorecard Widgets Overview or Horizon Analytics, respectively.

What is the volume of Usage Data (scorecard history) that will be copied over to Scorecard History tables in Scorecard?

Data for a period of 1 year in scorecard history will be migrated. Usage Data for the period beyond one year will not be migrated to Scorecard.

Does every Scorecard need to have separate measures?

No. The measures are common and can be included in multiple scorecard configurations. Within individual scorecard configurations, the measure weights can vary.

If a customer moves from stage A to stage B, do the Measures from A move to B or have an influence on those in B?

Scorecard configurations do not influence each other. The measures are tied to the specific scorecard configuration, but the same measures may be included in multiple scorecard configurations.

What happens to the historical data if a customer moves from stage A to stage B?

There is no impact on scorecard history.

What would the out-of-the-box health score report look like when customers across stages have multiple scorecard configurations?

The scorecard mass edit view will be available for each scorecard configuration.

Does Scorecard utilize UI Views that display in the Customers Tab?

No. Scorecard uses a Report Builder > Mass Edit Report feature to display the consolidated scorecard view on the Gainsight Home Dashboards.

Note: Starting with the 6.22 release, early access to new options for scorecard reports and dashboards, called Scorecard Widgets, will be rolled-out in phases to the existing Horizon Analytics preview phase participants. Scorecard Widgets have enhanced capabilities and tools designed specifically for scorecard data. For more information on Scorecard Widgets or Horizon Analytics, refer to Scorecard Widgets Overview or Horizon Analytics, respectively.

Where does Scorecard store its data?

Structural data and Snapshots are stored on MDA only and the data is also integrated with GS Standard Objects.

Can Scorecard Data be used in Power Lists?

Currently, Scorecard objects cannot be referenced in Power lists. However, with Program Query builder can access Scorecard data, which can be merged with Company data to bring in participants.

Why do I still see a Numeric value even when I am using a Color or Grading scheme.

The numeric value you see in Color of Grading schemes is the average value of the Range, to which your Measure belongs. This value is considered to be the Score of the Measure. Depending on the Range to which this score belongs to, the respective Color (if using Color scheme) or Color and letter (if using Grading scheme) is displayed. The weightage of this Score is considered while calculating Group and Overall Score.

Why does a Standard report built on the Account Scorecard History object automatically convert to a Scorecard Habit report?

By definition, any report built on the Account Scorecard History object will be considered a HABIT report if the following criteria is applied:

Group By Fields:

  • Snapshot Date (or any date field)
  • Overall Score (or any scorecard measure)

Filtered On:

  • Scorecard Name

If you wish to create a standard report, ensure that this criteria is not met.

Note: SStarting with the 6.22 release, early access to new options for scorecard reports and dashboards, called Scorecard Widgets, will be rolled-out in phases to the existing Horizon Analytics preview phase participants. Scorecard Widgets have enhanced capabilities and tools designed specifically for scorecard data. For more information on Scorecard Widgets or Horizon Analytics, refer to Scorecard Widgets Overview or Horizon Analytics, respectively.

In the Scorecard view, why does the score value for an automated measure differ from the score value in the latest timeline activity, before the data becomes consistent in both places?

Automated measure updates are driven by the "Set Score" Rule Action. This is an asynchronous operation that executes bulk updates on huge volumes of records. The Timeline Activity update is handled as a separate bulk update job that is also an asynchronous operation. These are discrete operations to maximize their performance. This can create a short window (nearly 10 to 15 minutes) where there may be data disparity. Scorecard viewers can refer to the last modified date of the measure, as well as its recent Timeline Activity to assess the status of the asynchronous job operations.

Scorecard FAQ Data Disparity Question.png

What triggers the Overall Score of the Company/Relationship to reset to NULL?

This situation typically occurs for tenants who have more than ONE active Scorecard. To elaborate further, let’s assume that a tenant has the following assets configured.

Asset Type Data
Active Scorecards with Rollup Calculation turned ON HS1, HS2, HS3
Company C1, C2, C3, C4

Let’s assume that a few Accounts (Company Records) map to multiple scorecards based on their scorecard resolver criteria. For this example, Company C2 has criteria that maps it to the HS1 and HS2 Scorecards.

Scorecards 2.0 FAQ new image 1.png

In the C360 section, the user has a choice to enforce/apply a specific Scorecard for that Company.

Scorecards 2.0 FAQ new image 2.png

Let’s assume that for Company C2, HS1 was applied, the system collected some historical data for the scorecard’s measures, and the Overall Score for C2 is populated to a value we’ll refer to as Z. If the active scorecard for Company C2 is switched to a scorecard other than HS1, the Overall Score of the chosen scorecard is reset to NULL. This is done deliberately to ensure that the end user is not misled by the historical stats from previously applied scorecards. The table below illustrates a few scorecard changes for Company C2  as well as  how the historical status is maintained in the Account Scorecard History object.

Time Event Inference
T1 C2 mapped to HS. Has historical data { Score X, Score Y, Score Z} in the Account Scorecard History object C2 ⇒ HS1 ⇒ Historical Overall Scores {X, Y, Z}
Current Overall Score = Z
T2 Scorecard Switch] C2 is assigned scorecard HS2.

Let’s assume so far no historical data was collected on HS2 measures in the Account Scorecard History object

C2’s Overall score is reset to NULL in the Company record.

The scores for the HS1 remain in the Scorecard fact object as well as in the Account Scorecard History object.
T3 C2 still mapped to HS2; but over time it has collected the historical data { Score P, Score Q, Score R} C2 ⇒ HS2 ⇒ Historical Overall Scores {P, Q, R}
Current Overall Score = R
T4 [Scorecard Switch] C2 is assigned back to scorecard HS1 C2’s Overall score is reset to NULL in Company record

C2 ⇒ HS1 ⇒ The historical scores for HS1 still remain in the Account Scorecard History object i.e. {X, Y, Z}
Does Gainsight support DRAFT activity for Health Score measures?

No. DRAFT activities are not yet supported for Health Score measure.

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