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Using Gainsight Sally in Slack (End-user)

Gainsight introduces Sally, the Slack bot from Gainsight. Sally will integrate Gainsight with Slack and once enabled, helps you request information (such as account summary, NPS survey responses, health score, upcoming CTAs, etc.) and also update data (close a CTA) in Gainsight. You can log in to Slack and access “Sally” and start sending direct messages (DM), as you do with any other Slack user. You can send direct messages (DM) to Sally using queries such as “Health Score of Acme”, “Sponsors for Acme”, and “Recent activities for Acme corp”. To read frequently asked questions about Sally, click here

Note: Relationship information can now be queried in Sally. 

 To get started with using Sally, follow these steps: 

  1. Launch Slack. 
  2. Click Open a Direct Message (+) icon. 

Open a Direct Message-2.png

  1. Search for Sally, select Gainsight Sally, and click Go. Sally appears in your direct messages list.  

Sally - Go.PNG

  1. Press Go. Sally will be added to your Direct Messages list.

Adding Sally to your Direct Messages list1.png

  1. After you have added Sally to the direct messages list, you can request information by sending direct messages. Sally can interpret natural language, so feel free to phrase your questions in a conversational way.

Request information from Sally

Following are some examples of queries you can post to Sally. 

  • Account information
    • Get me the summary of <<company name>>
    • Get me the summary of <<relationship name>>
    • Health score for <<company name>>
    • Show me NPS for <<company name>>
    • Recent activities for <<company name>>
      • Note: Custom activity types from Timeline are supported. 
    • Activities for <<relationship name>> for <<company name>>
    • Sponsors for <<company name>>
    • Attributes for relationship <<company name>>
  • User Information:
    • My CTA
    • My cta for <<relationship name>> 
    • CTAs Due Today 
    • CTAs Overdue 
    • Tasks Due Today and Tasks Overdue
    • Cta for relationship <<company name>>
  • Account Owner:
    • CSM for  <<company name>>
    • Show me csm for relationship <<relationship name>>
  • Relationship level information - for querying relationship level information, the word Relationship needs to be added to the query. The following types of queries can be asked in Sally: 
    • Show me summary for Relationship <<relationship name>> of <<account/customer name>>
    • Show me summary for Relationship <<relationship name>> 
    • Show me summary for Relationships of <<account/customer name>>. 
      • To get successful results using this command the account/customer name needs to be correct. 

Note:

Even if there are minor spelling mistakes in the commands, Sally tries to recognize the request and returns an appropriate response. 

Following are some examples of requesting information from Sally:

  1. View C360 Summary: Command: Summary of amcs group (name of the customer). Using this command, you will get the customer summary of the amcs group. Sally will return the C360 Summary based on the C360 Layout configuration. The Summary layout configuration created in the C360 layout will be visible in Slack messaging as well.

View C360 Summary.png

  1. View health score of a customer: Command: health score abc financial (name of the customer). Using this command, you can get the health score of abc financial company. If the text in the response message is long, Slack will show a read more... link that navigates you to Gainsight and you can view the information by logging in. 
    • Scorecard response can now be filtered based on the measure group. After you query for a health score for a company, you can filter the score by selecting a measure from the drop-down list.

View health score of a customer.gif

  1. View C360 Attributes in Sally: Sally will provide information from the C360 Attributes section.
    • If you have multiple Attribute sections in a C360/R360 layout, a drop-down appears from which you can select a section and view related information. If you do not have multiple attributes in the layout, the attributes appear in the default configuration. 
    • Similar to Summary response, the response appears in the layout configuration. 

View C360 Attributes in Sally.png

  1. Filter timeline entries by Activity Type: Timeline Activities can now be filtered by Activity Type. Sally will now return information about custom activity types along with standard activity types such as Updates, Calls, Meetings, Emails.
  1. Query for CSM of a customer: You can now query for the name of the CSM assigned to an account. Sample Query: CSM for <Customer Name>.

Note: Admins can map the appropriate field in your org to the CSM field in Administration > Customers. However, Sally only recognizes <CSM Name> in queries at this time.

Access Relationship level information

You can query for specific relationships in Sally. Specific relationships can be queried in the following ways:

1. Users can query for relationships associated with a specific account when they know only the account name. Then, they can select the relationship they would like to access. Available queries for this search:

  • Relationships for Account Name
  • Get me Relationships for Account Name
  • Show me Relationships for Account Name

Access Relationship level information1.png

2. Users can also search for relationships by relationship type and select the results they want based on Account Name. Available queries for this search:

  • Relationships for Relationship Type Name
  • Get me Relationships for Relationship Type Name
  • Show me Relationships for Relationship Type Name

Searching for a specific relationship displays a drop-down list of options such as summary, NPS score, and Recent Activity. Only options with activity will be shown. You can query the following relationship information from Sally:

  • Summary
  • Activities 
  • CTAs (User + Relationship level) - if you query for my ctas the ctas created on account and relationship level will be provided to you. 
  • Health Score 
  • Attributes 
  • Sponsor Tracking 
  • NPS Survey Response for a Relationship 

Summary 

You can query for summaries of relationships with the following options:

1. Users can search for relationship summary with a combination of Account name and the relationship name. Use this command if you are aware about the relationship name and also the account/customer name. Available queries for this search:

  • Show me Summary for Relationship Name of Account Name
  • Summary for Relationship Name of Account Name
  • Get me Summary for Relationship Name of Account Name

Sally.png

2. Users can search for relationship summary with the relationship name. Use this command if you are not sure about the account/customer name. Available queries for this search:

  • Summary for Relationship Name
  • Get me Summary for Relationship Name
  • Show me Summary for Relationship Name

3. Users can search for relationship summary with a combination of relationship type name and the relationship name. Available queries for this search:

  • Summary for Relationship Type Name of Relationship Name
  • Get me Summary for Relationship Type Name of Relationship Name
  • Show me Summary for Relationship Type Name of Relationship Name
  • 4. Users can search for relationship summary with a combination of Account name and relationship type name. Available queries for this search:
  • Show me Summary for Relationship Type Name for Account Name
  • Get me Summary for Relationship Type Name for Account Name
  • Summary for Relationship Type Name for Account Name
  • 5. Users can search for relationship summary using the Account name. Available queries for this search:
  • Show me Summary for Relationships for Acme Corp
  • Get me Summary for Relationships for Acme Corp
  • Summary for Relationships for Acme Corp
Multiple matches scenario (in relationships)

If the relationship is present in multiple customers, then a drop-down appears in Slack which allows you to select the required relationship and account combination. 

Multiple Matches Scenario.png 

If there are more than 20 matches, then Sally will not present any results. In this scenario, refine the query to get results.  

Access CTA related information

Using Sally, you can also access CTA related information like the CTA’s assigned to you (both Account and Relationships), tasks due today, and tasks overdue. When you request CTA related info, the response also contains a link to the Cockpit module, to enable you to take action from Cockpit directly. 
Following are the commands that you can use to get CTA related information: 

  • My CTA - returns all the CTAs that are assigned to you that are created both on Account and Relationships. 
  • CTAs Due Today - returns the CTAs that are due on the day of the query for the logged in user. 
  • CTAs Overdue - returns the CTAs whose due date is already passed for the logged in user. 
  • Tasks Due Today and Tasks Overdue - returns the tasks due/overdue for the logged in user.
  • CTA for <<Relationship Name>>- returns a summary for the open CTAs for the relationship referenced. Instead of using the relationship name, users can use combinations of the relationship type and the account name using the relationship queries in the Access Relationship level information section of this article.

Note: To access information like CTAs Due Today, CTAs Overdue, Tasks Due/Overdue use the My CTA command first and then use the additional options in the Slack message. 

Following are some examples of accessing CTA related info from Sally:

  1. Command: my cta. Alternatively, you can also navigate to the Cockpit module to take action using the Go To Cockpit link. 

go-to-cockpit.gif

  1. Command(option): Click CTAs Due Today option as shown in the above image. You can close the CTAs that are due today using the Close CTA option that appears in the message.

CTA Due today.png

3. Query: Show me CTA for Relationship Type Name of Account Name

  1. Click on CTAs Overdue.

 CTAs Overdue.png

2. Click on View Relationship

 Snip20180307_6.png

3. Select Summary from Dropdown

Snip20180307_7.png

 

Multiple Matches Scenario 

Multiple matches found scenario: If you have typed Summary of ACME and Sally finds multiple matches in the Gainsight org, you are presented with all the available matches. You can select a match to view its information. 

  • Select ACME Brick Company. The following message appears.
  • If you scroll to end of the message, Sally provides options to view information about the Company. 

Summary of ACME.gif

Post to Customer Timeline

Users can post an activity to a customer’s timeline in Gainsight using Sally in Slack. This feature gives users more options to post while on-the-go, as they can post to timeline directly from the mobile Slack app.

Users can send the following command as a direct message to Sally:

“Post to timeline of <customer name>”

You will then be prompted to select the type of activity you would like to post.

Snip20180330_2.png

After selecting the activity type, an additional dialogue box will appear asking for the Activity’s Subject, Date, Time, and any notes you would like to add. Some types of activity, such as a meeting or call, will ask for the duration in minutes.

Snip20180330_3.png

After this is filled out, click submit, and the activity will be posted to the customer’s timeline.

Snip20180330_4.png

Users can also post to the timeline of a Relationship using the following command:

“Post to timeline of Relationship <relationship Name> of <customer name>“

Limitations

  • Activity types with more than five mandatory fields will not be listed as the Slack dialog box supports only five fields.
  •  If the field type is datetime, it is considered as two fields as both date and time need to be listed separately.
  • This feature does not support all timeline fields, such as attendees, because of the limitations of Slack’s dialog box.
  • Attachments are not supported.
  • The user’s image will not be displayed in the timeline along with any activity posted using Sally at this time. We hope to fix this in a future release.
  • Users cannot post from a channel. This limitation is intentional.

 

Note: If you have questions or any feedback about the feature explained in this article, please start a conversation on community.gainsight.com.

 

 

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