Skip to main content
Gainsight Inc.

Configure Product Catalog

Gainsight NXT

This article supports Gainsight NXT, the next evolution of the Customer Success platform. If you are using Gainsight CS Salesforce Edition, you can find supporting documentation by visiting the home page, and selecting CS > Salesforce Edition.

Not sure what your team is using? Click here.

 

This article explains how admins can configure Product Catalog.

Overview

The Product Catalog feature empowers companies to create and maintain multiple Product listings and assign each Product listing with one or more prices through Price Books. The need to associate a product to multiple prices arises when the price of the product changes based on the buyer type or the buying quantity or the buying geography etc.

Note: The Product Catalog feature is only available to Admins.

For more information on Product and Price Books, refer to the Product Catalog Overview article in the Additional Resources section.

Configure Products

A Product can be an item or any kind of service that a company sells to its customers. Companies should add the Product information along with the price per unit to leverage it for opportunities in the Renewal Center.

Admins can add, edit or delete Products from the Product Catalog.

Add a Product

To add a Product in your Product Catalog:

  1. Navigate to Administration > Product Catalog. The Product tab is displayed .
  2. Hover on the Add Product button.
  3. From the dropdown options, select the Add Product Manually option.
    Note: You can add product(s) through an excel file using the Import from CSV option.

    Configure Product Catalog 1.jpg
     
  4. The Add Product dialog box is displayed. Provide the following details:
  • Name: Product Name you want to give.
  • SKU Code: SKU Code if assigned by the company to the Product.
  • Product Family: From the dropdown list, select the family to which the Product belongs to from the drop down list
  • Description: A brief description about the Product.
  • The Active checkbox is selected by default. You can uncheck the checkbox if the Product is not ready for use.

    Configure Product Catalog 2.jpg
  1. Click Save. The Product details screen is displayed
  2. Click Add Standard Price. The Add Standard Price dialog box is displayed. 
  3. Enter the required details.

    Configure Product Catalog 3.jpg
     
  4. Click Save. Your Product is now part of the Product Catalog and it is associated with a standard price.

    Configure Product Catalog 4.jpg

Edit or Delete a Product

To edit or delete a Product from your Product Catalog:

  1. Click on the three-dots vertical menu of the Product. The following options are displayed.
  • View Details: To view the Product details.
  • Edit: To edit the Product details
  • Delete: To delete the Product from the Product Catalog.
  1. Click Edit. The Edit Product dialog box is displayed.

    Configure Product Catalog 5.jpg
     
  2. Make the required changes.
    Note: All fields of the Edit Product dialog box are similar to the Add Product dialog box.
  3. Click Save.

    Configure Product Catalog 6.jpg

View Product Details

Click on the three-dots vertical menu of the Product and select the View Details option. The Product details page is displayed.

The Product details page has the following sections:

  • Details: This section displays the product details populated while adding the product in the Product Catalog. You can edit the details by clicking on the edit icon.
  • Price Book Entries: This section displays the list of pricebooks associated with the product.
    • Add Standard Price: To add the Standard Price.
    • Add to Price Book: To add Price Books from the available list of Price Book Entries.
    • Edit or Delete the price book entries using the three-dots horizontal menu icon.

For more information on Price Books, refer to the Configure Price Book section in the article.

Configure Price Books

A Price Book helps to add the price per unit for a particular product. It also helps to identify the list of products and the different prices associated with them.

Admins can add, edit or delete Price Books from the Product Catalog.

Add a Price Book

To add a Price Book in your Product Catalog:

  1. Click the Price Books tab. The Price Books list view page appears.
  2. Click Add Price Book.

    Configure Product Catalog 8.jpg
     
  3. The Create Price Book dialog box is displayed. Provide the following details:
  • Price Book Name: Name for the Price Book..
  • Price Book Description: A description explaining more about the Price Book.
  • Check the Active checkbox to set its status as Active and use the price book. The checkbox is unchecked by default.
    Note: A Product Catalog can have only one Standard Price Book. Hence, the Standard checkbox is unavailable.
  1. Click Save.

    Configure Product Catalog 9.jpg

Edit or Delete a Price Book

To edit or delete a Price Book, click on the three-vertical dots menu of the Price Book. The following options are available:

  • Edit: To edit the Price Book details
  • Delete: To delete the Price Book from the Product Catalog.

Note: You can only edit the Price Book Description and the Active/Inactive status.

Impact of Renewal Center Sync Options

Admins have two sync options available when they are configuring Renewal Center, Sync with Gainisght and Sync with Salesforce. Each sync option has an impact on the Product Catalog.

  • Sync with Gainsight - If sync in Renewal Center is set to Gainsight (default), then Products and Price Books are editable. This means that you can create, edit or delete Products and Price Books in Product Catalog.
  • Sync with Salesforce - If sync in Renewal Center is set to Salesforce, then Products and Price Books are not editable. This means that Products and Price Books data will be fetched from Salesforce (via Connectors) and a Call-to-Action (CTA) Import From Salesforce will be available.

Note: Product Catalog is a standalone feature. This scenario is applicable only to tenants who are using both Product Catalog and Renewal Center.

For more information on Sync Options available in Renewal Center, refer to the Configure Renewal Center article in the Additional Resources section.

  • Was this article helpful?